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Spokane Community College

Administrative Assistant 3 – PACE Services

  • Location

    Spokane, WA
  • Posted On

    July 12, 2022
  • Job Type

    Full-Time
  • Category

    Other
  • Experience Level

    Entry Level
  • Education Level

    High School Diploma
  • Salary

    $30,000-$50,000

Job Description

Job Title: Administrative Assistant 3 – PACE Services

Location: 1810 N Greene Street, Spokane, WA 99217

Department: SCC Pace Services

Closing: 7/25/2022 4:00 PM Pacific

Community Colleges of Spokane (CCS) District Equity Statement  

CCS believes that access to high-quality education in a safe and inclusive environment is the right of all individuals and imperative for the continued advancement of a strong democracy and workforce. We also believe higher education institutions have an obligation to work toward and demonstrate progress in ensuring equity amongst their students, faculty, and staff. Equity is grounded in the principle of fairness. In higher education, equity refers to ensuring that each student receives what they need to be successful through the intentional design of the college experience.

Spokane Community College (SCC) is a beautiful campus set along the Spokane River and near the urban city center of Spokane.  Spokane is a mid-sized city in the inland Pacific Northwest with a high quality of life and quick access to the outdoors. In addition to the 148-acre main campus in Spokane, SCC serves over 10,000 square miles in eastern Washington including educational centers in Colville, Newport, Inchelium, and Republic. More information about relocating to/living in Spokane is available here: http://ccs.spokane.edu/Working-for-Us/Relocation-and-Living-in-Spokane.

SCC is one of two accredited community colleges that comprise the Community Colleges of Spokane. Serving about 22,000 students, SCC is an educational leader and responsive partner with the community and region to provide access to relevant programs of the highest quality. Offering state-of-the-art career technical programs (approximately 50% of total enrollment) as well as liberal arts/transfer programs (about 25%) and basic education for adults (about 25%), SCC’s comprehensive opportunities transform lives and enrich our communities. As a college we are collectively committed to the work that embraces diversity, promotes equity, and fosters inclusion and global awareness at every level of our college.

Please be aware that this recruitment closes at 4:00 p.m. PST. The application process will not be available after this time. To ensure consideration make sure your application is completed and submitted as soon as possible. Applications will only be accepted prior to 4:00 p.m. on the closing date.

The Community Colleges of Spokane is seeking a highly motivated and qualified individual for the position of Administrative Assistant 3 in the People Accessing Careers and Education (PACE) Division. 

GENERAL DEFINITION

Under general supervision, the PACE Services Administrative Assistant provides primary support for the Assistant Dean of People Accessing Careers & Education (PACE) Services, as well as staff in PACE Services which includes: the educational unit, Supported Employment Enhancing Education Rehabilitation (SEER) program, High School Transition, Colville program, and Pre-Employment Transition Services (ETS) program – PACE Academy and Summer Academy.

PACE Services serves students with cognitive disabilities and/or mental health challenges. Our program helps students improve their career readiness, foundational academic, or mental health skills. If you have a passion for this student population, this is the right spot for you! This exciting opportunity will work in a fast-paced, relationship-oriented and high-energy team environment to support student achievement and success.

This position is often the first and most frequent point of contact for PACE students and members of the public. PACE is located on the main Spokane Community College (SCC) campus in Spokane, Washington. This is an onsite position situated to best engage with our students.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES

  • Provide administrative support to the Assistant Dean of PACE Services and all other PACE employees. *
  • Communicate with students, staff, faculty, & members of the public, individually and in group settings. *
  • Manage student and program data, including the course registration process and the high school transition program billing. *
  • Coordinate, construct and maintain quarterly classes in ctcLink for all PACE classes; develop faculty contracts and monitor program full time enrollment (FTEs). *
  • Work with students to schedule standardized tests; maintain standardized test records. *
  • Coordinate purchases for the department and maintain and order office supplies and equipment as needed, including Purchase Card (P-Card) reports. *
  • Market the program to current and incoming students by maintaining our social media pages, keeping our website current, and partnering with the SCC communication team. *
  • Work with student groups, staff and faculty to coordinate special events and celebrations. *
  • Meets students’ individual needs through coordination of accommodations with Disability Access Services (DAS). *
  • Model professional decorum and mutual respect in all personal interactions. *
  • Comply with district policy, procedures and directives, state and federal regulations, orders and statute and collective bargaining agreements. *
  • Support and advance the CCS strategic plan, and perform other duties as assigned. *
  • May supervise part-time or student work study employees.

* Indicates this is an essential duty.

This position is designated a bargaining unit position.

COMPETENCIES & OTHER REQUIREMENTS:
REQUIRED COMPETENCIES (MINIMUM QUALIFICATIONS)

  • Knowledge of or experience using computers, spreadsheets, database and word processing software used in an office environment, including knowledge of Microsoft Office products.
  • Ability to carry out multiple functions with differing deadlines and priorities while staying organized in a fast-paced environment.
  • Ability to maintain confidentiality, communicate clearly, work independently, and manage time effectively. Excellent interpersonal skills – the ability to create an effective working environment through positive interaction and recognition of each individual’s value.
  • Ability to understand, track, monitor, and reconcile budgets.
  • Acceptance of the responsibility to promote the welfare and best interests of students at all times.
  • A demonstrable understanding and acceptance of the mission, values, goals, objectives and strategic plan of CCS.
  • The ability to perform assigned duties in a manner consistent with applicable laws, regulations and goals of the institution, and community and technical college system.
  • Demonstrated commitment to fostering and supporting a teaching, learning and working environment that honors diversity, equity and inclusion.

PREFERRED COMPETENCIES (DESIRED QUALIFICATIONS)

  • Associate degree or higher from an accredited institution.
  • Four (4) or more years of progressively responsible experience in office, bookkeeping, accounting, or general administrative work.
  • Experience in a higher education environment.
  • Experience with Student Management Systems (PeopleSoft).

CONDITIONS/TERMS OF EMPLOYMENT:
TOTAL COMPENSATION WITH BENEFITS:  $54,437.

Total compensation is an estimate based upon adding the following amounts together:

  • Base compensation of $38,952, plus
  • Current employer-paid health and related benefit contribution rates, plus
    • Click here for a full list of benefits.
  • Median retirement fund contributions.

The actual total will vary depending upon each employee’s enrollment choices.

Person hired must be able to provide acceptable documentation of U.S. Citizenship or lawful authorization to work in the United States. This is an absolute condition of employment. An offer of employment will not carry with it any responsibility or obligation on the part of the District to sponsor an H1-B visa. In addition, the Community Colleges of Spokane maintains a drug-free work environment and prohibits all smoking in the college buildings and state-owned vehicles. Must be able to successfully work in and promote a multicultural work and education environment.

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position. Once an applicant is chosen for an interview, they are required to complete and submit a declaration regarding sexual misconduct and investigation per state law.

Per Governor Inslee’s Proclamation 21-14 (Download PDF reader), state employees must be fully vaccinated and your vaccine status will be verified at New Hire Intake. Please reach out to Reggie.Eans@ccs.spokane.edu if you need information on a medical accommodation or Macki.Snyder@ccs.spokane.edu if you need information on a religious exemption.

PHYSICAL REQUIREMENTS

  • Work is performed in a normal, temperature-controlled office environment.
  • Work is sedentary in nature.
  • Frequent use of computer and exposure to terminal screens.
  • Visual focus and strain.
  • Work directly with students/clients.
  • Frequent repetitive hand/wrist motions and finger manipulation.
  • Frequent oral and auditory communication with others.

CONDITIONS OF EMPLOYMENT

  • Full-time schedule (12-months, 40-hours a week).
  • 6-month probationary period; may be extended up to 12 months.
  • This position is overtime eligible.
  • Proof of COVID-19 vaccination.
  • Criminal background check required.

REQUIRED APPLICATION MATERIALS:
To qualify for consideration, applicants must meet required competencies and submit a complete application packet, which includes the following:

  • CCS online application.
  • Cover letter addressing your qualifications as applied to the responsibilities of this position. *
  • Comprehensive resume. *
  • Names, addresses, and telephone numbers of three professional references.*
  • College transcript(s) if applicable – unofficial/copies of transcripts are acceptable for initial application, official copies must be submitted upon acceptance of job offer.

NOTE:  All of the above are required to ensure your consideration for this position.  The item(s) marked with an asterisk are required attachments to your application prior to submission. If you require an accommodation during the application or interview process, please contact HR at CCS.recruiter@ccs.spokane.edu

Community Colleges of Spokane does not discriminate in its programs, activities and employment on the basis of race, creed, color, religion, national or ethnic origin, age, sex, marital status, pregnancy, parental status or families with children, status as a mother breastfeeding her child, AIDS/HIV or hepatitis C, honorably discharged veteran status, sexual orientation, gender identity or expression, disability, use of trained guide dog or service animal by a person with disability, genetic information or any other legally protected category.  Please direct all inquiries regarding compliance with access, equal opportunity and/or grievances to the Chief Administration Officer, Community Colleges of Spokane, 501 N. Riverpoint Blvd., PO Box 6000, MS 1004, Spokane WA 99217-6000 or call 509-434-5037; WA Telecommunication Relay Services (TRS) 1-800-833-6384 or 7-1-1.

Native Land Acknowledgement

We are honored to acknowledge that the Community Colleges of Spokane, and our main campuses for Spokane Falls and Spokane Community College, are located on the traditional and sacred homelands of the Spokane Tribe. We also provide services in a region that includes the traditional and sacred homelands of the Confederated Tribes of the Colville Reservation and the Kalispel Tribe. The CCS Pullman Center operates on the WSU campus and is located on the ancestral homelands of the Palus people and on the ceded lands of the Nimíipuu (Nez Perce) Tribe.

We pay our respect to tribal elders both past and present as well as to all indigenous people today. This land holds their cultural DNA and we are honored and grateful to be here on their traditional lands. We give thanks to the legacy of the original people and their descendants and pledge to honor their stewardship and values.

How to Apply

https://www.schooljobs.com/careers/ccspokane/jobs/3628453/administrative-assistant-3-pace-services-spokane-community-college?pagetype=jobOpportunitiesJobs

When applying, mention you saw this opening listed on Disability Scoop.